To the extent required by law, and except as otherwise provided herein, all public records of the District are open to inspection by any person at all times during the office hours of the District (pursuant to Section V herein). Copies of public records may be obtained by any person, subject to compliance with the procedures set forth in this Policy. Any reasonably segregable portion of a record shall be available for inspection by any person requesting the record after deletion of the portions that are exempted by law.
Any person desiring to inspect records, including tapes of the meetings of the Board of Directors, of the District shall submit the request form attached as Exhibit “A” to the Office of the President/CEO. The requestor shall, in writing, specify the records to be inspected with sufficient detail to enable the District to identify the particular records and shall specify the number of person to attend such inspection. If the request is ambiguous or unfocused, the District shall make a reasonable effort to elicit additional clarifying information from the requester that will help identify the record or records. Pursuant to Government Code section 6253.1, the District shall do all of the following, to the extent reasonable under the circumstances:
- Assist the member of the public to identify records and information that are responsive to the request or to the purpose of the request, if stated;
- Describe the information technology and physical location in which the records exist
- Provide suggestions for overcoming any practical basis for denying access to the records or information sought.
These requirements are deemed to have been satisfied if the District is unable to identify the requested information after making a reasonable effort to elicit additional clarifying information from the requestor that will help identify the record or records. See full policy for additional details and instructions.